Leases
Create, sign, edit, renew and archive leases, and handle deposits.
Lease basics
The Leases list
Adding a lease
- How do I start adding a lease?
- How do I choose the unit for a lease?
- How do I set the lease term (fixed term or month-to-month)?
- How do I set the rent?
- How do I add tenants to a lease?
- How do I choose which tenants get invited?
- How do I add a tenant who has no email to a lease?
- How do I set up online rent collection when I create a lease?
Show 16 more
- What if I don't have a Kera wallet yet when I add a lease?
- How do I record the security deposit when I create a lease?
- How do I put more than one month on the first bill?
- How do I have Kera track rent owed each month on a new lease?
- How do I attach my own lease document?
- How do I generate a lease with Kera AI?
- How do I check a lease for compliance?
- How do I use the Ontario Standard Lease (Form 2229E)?
- How do I change what Kera fills on the Ontario form?
- How do I save a value from the Ontario form for future leases?
- How do I save my own lease as a template?
- How do I send the lease for signature from Add lease?
- How do I get a record-only lease signed?
- What does the Lease summary show?
- How do I save a new lease, and what happens next?
- What happens if I close Add lease before saving?
After saving: tenant acceptance
The lease page
- What's on the lease page?
- How do I upload, open or remove the lease document on the lease page?
- How do I invite a tenant from the lease page?
- How do I add an existing tenant to a lease?
- How do I edit or remove a tenant on a lease?
- How do I link or upload other documents to a lease?
- How do I record a rent payment from the lease page?
- How do I set up a rent schedule or earlier rent from the lease page?
Editing a lease
Online payments after acceptance
Deposits on the lease page
- How do I record a deposit the tenant paid outside Kera?
- How do I ask the tenant to pay the deposit through Kera?
- How do I add a pet deposit?
- How do I return a deposit, with or without deductions?
- How do I undo a deposit return or forfeit recorded by mistake?
- How do I apply a last month's rent deposit to the final month?
- How do I refund a deposit the tenant paid online?
- What is the deposit return countdown, and how do I send a deposit statement?
Renewals and month-to-month
- What happens when a fixed-term lease reaches its end date?
- How do I record what happened when a fixed term ended (Saskatchewan, Nova Scotia, Manitoba)?
- How do I send a Manitoba renewal offer (Form 4)?
- How do I send a Saskatchewan Notice of Intention?
- How do I record a renewal answer the tenant gave on paper?
Archiving and deleting
What Kera doesn't do here
Things people ask about that Kera doesn't support, with a workaround where there is one.
Create a property or unit from inside Add lease
Kera doesn't create properties or units in the lease composer. Workaround: add the property or unit on Properties first, then add the lease.
Put more than five tenants on one lease
Kera allows a maximum of five tenants per lease. Workaround: none supported; escalate larger households rather than leaving occupants off.
Enter a fixed term longer than two years
Kera caps a fixed term at two years from the start date. Workaround: record it as month-to-month, or note the full term in the lease notes.
Store weekly or bi-weekly rent, or separate parking and utility charges, on the lease
Kera stores one monthly rent amount. Workaround: include extras in the monthly rent, or write parking and utilities onto the Ontario Standard Lease form in Prepare.
Stop two leases being saved with overlapping dates on one unit
Kera warns ("This unit has an active lease") and moves the start date, but doesn't block an overlap you type in. Workaround: check dates before saving; escalate duplicates rather than deleting.
Cancel a sent lease invitation, or cancel a lease by removing its last tenant
Kera doesn't offer a manager-side cancel for an invitation. Workaround: on a pending lease, remove the tenant, or delete the pending lease (no signing request out).
Accept a lease on a tenant's behalf
Kera doesn't let managers accept for tenants. Workaround: turn that tenant's invite off, or keep the lease record-only.
Show a record-only lease in the tenant's portal
Kera doesn't show record-only leases to tenants. Workaround: invite the tenant from the lease page; they see it once invited.
Collect rent online on a record-only lease, or before the tenant accepts
Kera only bills tenants who were invited and accepted. Workaround: invite the tenant, then use Turn on online payments after acceptance.
Change the unit, term, rent or payment set-up of an Active lease by editing it
Kera locks these once the lease is accepted. Workaround: Increase rent, End lease, Turn on online payments, or Manage deposit; for a new term, create a new lease.
Change the tenants or billing of an ended lease
Kera only allows notes and the document to change after a lease ends.
Fill in official lease forms other than Ontario's
Kera fills only the Ontario Standard Lease (2229E). Quebec's mandatory lease and BC's RTB-1 aren't filled by Kera. Workaround: upload your own lease, save it as a template, or generate one with Kera AI.
Save a Word file, the standard lease or an AI-generated lease as a template
Kera saves only uploaded PDFs as templates. Workaround: convert the lease to PDF and upload it.
Use reusable lease templates with merge fields, or bulk-send leases
Kera doesn't support merge-field templates or bulk sending.
Guarantee a lease is legally compliant
Kera's AI generator and compliance check are AI review, not legal advice. Workaround: have a lawyer or paralegal review important leases.
Run the compliance check from the lease page or Documents
Kera runs it only inside Add lease or Edit, on the attached document. Workaround: open Edit → Add the lease document → Check compliance.
Save the compliance report
Kera doesn't store the report. Workaround: Copy Output and paste it somewhere.
Tag leases
Kera doesn't support tags on leases (tags are for properties). Workaround: use lease notes.
Delete an accepted, record-only or ended lease
Kera never deletes a lease once it represents a tenancy. Workaround: end it, then archive it.
Archive a lease that's still in force
Kera requires the lease to be ended first. Workaround: End lease, then archive.
Automatically continue an old record-only lease
Kera doesn't continue a record-only fixed-term lease that ended before October 14, 2026. Workaround: mark it Mark as month-to-month if the tenant is still there, or record a new lease.
Prepare Saskatchewan's Notice of Intention form itself
Kera tracks it but takes the PDF from the ORT portal. Workaround: create it in the ORT portal and upload it.
Send renewal offers outside Manitoba and Saskatchewan
Kera's renewal offer tracking covers Manitoba (Form 4) and Saskatchewan (Notice of Intention) only. Workaround: in other provinces, record the outcome with Record decision where shown, mark the lease month-to-month, or create a new lease for a new term.
Send money when you return a deposit
Kera records deposit returns; it doesn't pay the tenant (except refunding a deposit paid online through Kera). Workaround: pay the tenant from your bank and record it.
Let an organization member set up the Kera wallet
Kera only lets the account owner or organization admin connect the wallet. Workaround: ask the organization admin.