How do I add a management fee to an owner-billed expense or bill?
ForProperty managers
Who can do this
Organization users who can create the expense or bill.
Where to find it
Add transaction → Expense or Bill → Do you charge a fee for managing this? (shown only while the owner pays some of it).
Steps
- Choose No fee ("Included in the monthly fee"), Contract fee (the bill markup from the owner contract) or Custom fee.
- For Custom fee, set Fee type (% of the job or Flat (CAD)), Your fee, Calculate on (Before tax or After tax), HST on fee (Charge 13% HST or No HST) and, when charging HST, GST/HST rate (prefilled from the property's province).
- Continue and save.
What happens next
- Expense: the fee is charged to the owner when you record it ("Charged to the owner when you record this.") and moved from trust to your operating account.
- Bill: the fee is charged in slices as you pay the vendor ("Charged to the owner as you pay the vendor."), and shows on the owner statement as pending until then.
- On a split, the fee is calculated on the owner's share only.
Good to know
Contract fee is disabled ("No fee set on the owner contract") if the contract has no bill markup. If you're not registered for GST/HST, the fee carries no tax.
Troubleshooting
"Still loading the owner's management fee. Try again in a moment." means the contract fee is still loading; wait and save again.
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